Dynamics Rental Management Cross Rental

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Cross Rental (also referred to as Cross Hire, Sub Rental, Re-rental, and Re-hire) is a fundamental part of any rental business.

Creating a cross rental order

Create a Rental order and add a new line as previously explained. Choose your item and in the ‘Type’ field, make sure to select a Cross rental type.

You can either create a Purchase order from the Rental order header for the Cross rental item(s) or you may already have got the cross rental items in your warehouse via a regular Purchase order.

Continue to process your Rental order as usual.

Cross rental object charges & owner(s)

From the Rental objects view, you can easily check the Cross rental charges and Cross rental owners under the Related information action pane.

Cross rental overview per vendor

A function on the vendor list page and detail form is added to show all the cross rented objects per vendor.

Navigate to Accounts payable > Vendors > All vendors >> Procurement > Related information > Cross rental owners or go via Procurement and sourcing > Vendors > All vendors >> Procurement > Related information > Cross rental owners

Returning the item to the vendor

To return the Cross rental object to the original owner start with creating a purchase order of the purchase type ‘Returned order’ and fill the RMA number.

Add a line and fill in the item that is being returned and make sure the quantity is negative. You can also use the standard copy from functionality and use the original PO as your base with the Invert sign option switched on.

Process the Return order as per usual but remember to make sure to pick the Serial number(s) if relevant.

Purchase invoice registration

Navigate to Accounts payable > Invoices > Open vendor invoices

Click New and select Vendor invoice
Select the Vendor under Invoice account
Fill in the Invoice identification number and if required the Invoice description
Click Add line
Select the Procurement category on the line (please note the procurement category has to be marked as cross rental)
Fill in the Quantity and Unit price
Under Line details Fast tab, the Line details tab, select the relevant Rental object
Click Post from the top ribbon

Please note that the Invoice cannot be processed as long as no Rental object is selected. Only Rental objects belonging to this Vendor can be selected.